Empathy Statements to use in a call centre

Empathy statements you can use in a call centre
Press 1 to share, Press 2 to - ah never mind :)

Empathy Statements to use in a call centre

When you are working in a call centre or any customer service role its inevitable that at times you will be dealing with customers who may not have had the desired customer experience your company had set out to achieve. We already provided you with some great tips on how to manage an angry customer and in this article, we’re going to give you another weapon to add to your armoury – empathy statements.

Knowing the right words to say, and when to say them, can make all the difference in how the customer responds to the situation. Its a bit cliche, but putting yourself in the customer’s shoes is still one of the best approaches you can take. Done correctly, and with genuine care, these empathy statements below will ensure you convey the right message:

Empathy Statements to use in a call centre:

1. I’m truly sorry to hear about your experience.

2. I understand how frustrating that must have been.

3. I would feel the same way if that happened to me.

4. I’m sorry you are having this problem.

5. I realise how complicated we’ve made things for you.

5. I appreciate your patience in this matter.

6. I understand that this has been inconvenient for you and how annoying that must be.

7. I realise how upsetting this must be for you.

8. Thanks for bringing that to attention, it’s just not good enough on our behalf.

9. That would frustrate me too.

10. I would be asking exactly the same questions as you are.

11. If I were in your position, I would feel the same way.

12 I know how confusing that must have been.

13. I’m sure there is something else you’d rather be doing so thanks for being patient with me.

We Recommend:

Contact Centre training CX Skills

Justin Tippett on FacebookJustin Tippett on LinkedinJustin Tippett on Twitter
Justin Tippett
I've been working in the contact centre/CX industry for close to 30 years and I unashamedly still love it.

I'm the founder of CX Group Australia, a group of businesses that provide a range of products and services to those working in the CX industry, and for businesses looking for resources, support and services to improve their Customer Experience.

You can also catch me on my CX Hustle Podcast on iTunes where I cover CX & Contact Centres for businesses and CX professionals.