Call Centre Agent Soft Skills
Have you ever wondered about how important call centre agent soft skills are?
Are you adding the ‘human’ experience to your customer experience?
With every contact your agents have with customers there are essentially two dimensions: the technical components and the softer communication elements.
Call centre technology provider Genesys suggests the hard truth that soft skills most often have more influence on customer experience.
Customers who encounter agents who are compassionate, concerned and show a sincere desire to help are the customers who remain loyal to your company.
The top five skills for call centre customer service agents are:
- Great and effective communication skills
- Professionalism shows in the agent’s attitude
- Ability to gain trust and respect of customers
- Extensive product knowledge
- Excellent problem-solving skills
The challenge of interpretation
But how do you measure call centre agent soft skills in an objective manner?
For example, as noted above, experts say that professionalism is one of the most critical call centre agent skills when it comes to customer experience.
But what does professionalism really mean, and how can an agents professionalism be objectively evaluated?
What specific behaviour should you look for when evaluating an agents professionalism?
Or is it a judgment call, opening the door to a disagreement between evaluators?
Furthermore, what happens if the agent was professional through only half of the call?
Is the agent given credit for the skill or not?
If the evaluation form uses a five-point scale, does the agent get a zero, a two, or a four?
Ambiguity in measurement criteria will generate chronic variability in performance scores that is completely unrelated to the agents actual performance.
Unfortunately, it is very difficult for humans to measure such soft skills without being at least somewhat subjective.
Measuring call centre agent soft skills objectively
The solution to this issue is actually less complicated than it might at first appear.
First, you need to define your organisations primary customer experience objectives and the Key Performance Indicators (KPIs) that measure those objectives.
Then you’ll need to identify the agent behaviours needed to achieve your organisation’s goals and objectives.
It’s crucial to understand the difference between opinions and behaviours, because opinions are by nature subjective, while behaviours can be objectively measured and coached.
Finally, by far the most effective method of objectively measuring and monitoring agent behaviours is to use Speech Analytics, which can automatically measure soft skills without any human subjectivity.
Recommended further learning:
- Learn: View our specialist courses for frontline agents, contact centre Team Leaders and managers. Visit CX Skills >
- Read: 6 Call Centre Agent Skills every agent needs
- Read: Empathy statements to use in customer service
- Read: The 10 Most Popular call centre metrics (and what they all mean)
- Search: Upcoming industry conferences, training courses, networking events and more on the CX Industry Events Calendar in Australia >>>