Call Centre Work From Home Guide

A guide to call centre work from home models

A Guide to Call Centre Work From Home models

According to research by the Australian Bureau of Statistics, the highest-ever proportion of Australians – one in three – now work from home (WFH),  at least some of the time and that number is expected to skyrocket with the outbreak of the COVID19 virus.

The latest industry research in Australia revealed that in 2019, only 29% offered remote working for their call centre agents.

AAMI has been using at-home call centre agents for some time now and it’s had the thumbs up from employees.

There are a couple of call centre outsourcers with their primary workforce ‘at-home’ and from all reports, it’s been working well for them.

I mean what’s not to like right?

There was an article in recently that reported the results on a Stamford University study in a Chinese call centre with 16,000 seats into the benefits of working from home.

The key takeaway from the study – home agents were 13% more productive.

What the research says:

As part of the study, call centre employees who volunteered to work from home were randomly assigned to work from home or in the office for 9 months. The study revealed that:

  • Homeworking led to a 13% performance increase, of which about 9% was from working more minutes per shift (fewer breaks and sick-days) and 4% from more calls per minute (attributed to a quieter working environment).
  • Improved work satisfaction and less turnover, but their promotion rate conditional on performance fell.

Due to the success of the experiment, they rolled out the option to WFH to the whole firm and allowed the experimental employees to re-select between the home or office.

Interestingly, over half of them switched, which led to the gains from WFH almost doubling to 22%.

This highlights the benefits of learning and selection effects when adopting modern management practices like WFH.

So is it easy for call centre agents to work from home?

Well, one thing is for sure, it’s a lot easier than its ever been thanks to advances in technology such as cloud contact centre technology.

But like most things in life, it’s not for everyone.

Many people are attracted to the concept, but the reality of working on your own all day and isolated from a supportive team environment can sometimes lead to attrition.

Of course, many people also love it!

The solution?

Make sure you adequately screen for someone’s propensity to work in isolation from a team setting and read our article on how to keep remote employees engaged.

 6 Things to consider when implementing a call centre work from home model 

To help you consider if the call centre work from home model is right for your business I’ve listed some key considerations below.

1. Shift times

Despite how much we would like customers to coordinate amongst themselves to ring a call centre in a nice orderly manner one after another, the reality is they don’t!

Call centres typically experience very well defined peaks so it makes sense to have the most staff on at this time.

This limits a lot of the flexibility aspects, e.g. logging in and out when it suites when you are working from home for a call centre.

Call centres still need defined shifts filled – if that happens to work for you (and the business) then you might be on a winner.

2. OH&S issues

You need to have a safe working environment.

You may need to provide this at your expense, with some organisations covering all or some of the costs.

A proper desk, chair, the right cabling etc are all mandatory items.

Noise can also be a big issue – a barking dog, screaming kids etc can all be a big no-no that for many companies, are a deal-breaker.

3. Technology

These days it requires nothing more than a good internet connection and an IP Phone using cloud contact centre technology.

Unfortunately, that means we are dependent on an efficient NBN but I might save my thoughts on that for another article 😡

To be clear though, as well as having a stable broadband connection you’ll also need a computer and an IP Headset (although calls can also be routed to a mobile phone these days).

Cloud contact centre technology essentially provides exactly the same functionality as sitting at a contact centre workstation on your premises, just from the luxury of the employee’s home.

Find a list of cloud contact centre suppliers that service Australia on the free CX Directory >>>

4. Learning & Development

With a good Knowledge Management System, you can stay across what’s happening easily and providing amazing service to your customers.

Knowledge Management Systems ensure agents are armed with the right information at the right time with proven benefits in compliance, the accuracy of the information, reduced average handling time, reduce speed to competency and so on.

Live coaching between an agent and a Team Leader can also be done over the phone using whisper technology (via the cloud contact centre technology) and you can still transfer calls etc as you would sitting in the office.

Performance reviews, one on one meetings etc can be done over Skype or other online tools.

Read our free Guide on Knowledge Management Systems or search a list of providers on the free CX Directory >>>

5. Teamwork

This is one of the tough ones, working on your own can be pretty lonely and one of the challenges with working remotely is losing that sense of team.

When most contact centre agents are asked what is the best part of their job the answer normally involves their teammates/work colleagues so removing that component can have a flow-on effect.

Its common for work from home agents to still be required to spend either part of the week/month in the office just to maintain a sense of belonging.

Read our article on how to manage remote teams for success.

6. Productivity

Whilst the study suggest a 13% to 22% improvement, closer to home there doesn’t appear to be a lot of data to support the productivity benefits.

Perhaps some of the call centres out there that are already doing it might like to share some results?

Antidotally, the evidence would suggest that people love working from home at least some of the time.

Some call centres use the privilege to work from home as part of their Reward and Recognition program, a reward given to their top performers.

Seems like a good incentive to me.

Recommended further reading:

Find technology suppliers,  consultants and even contact centre outsourcers who specialise in work from home solutions on the free CX Directory >>>

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About Justin Tippett 74 Articles

Justin is the founder of CX Central and one of the leading authorities on Contact Centres and Customer Experience in Australia.

As well as CX Central, Justin manages CX Skills, the leading source of specialist customer experience and contact centre courses in Asia Pacific. He was named as one of the Top 25 Global CX Influencers in 2019.

Justin also provides consulting services for call centres and CX through his CX Consult business including call centre health checks/audits.

He is also responsible for the memes on the Call Centre Legends page followed by over 30k people 😮

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